Pembrokeshire Climbing Club - Constitution
1.1. The name of the club shall be the Pembrokeshire Climbing Club hereinafter referred to as the Club.
2.1. To promote the sport of rock climbing and mountaineering.
2.2. To provide an opportunity for members of the Club to meet and participate in mountain activities together.
2.3. To act on behalf of and in the interests of Club members.
2.4. To promote awareness of the need for conservation, protection and appreciation of the cliff and mountain environment.
2.5. To take a full part in the work of the British Mountaineering Council and any other bodies having a mutual interest and concern with climbing and mountaineering.
3.1. Membership of the Club will be open to any interested adult at the discretion of the committee.
3.2. The Committee have the right to refuse membership.
3.3. Membership is available only to adults (over the age of 18 years) and the children of members.
3.4. All adult members must sign an application form that includes a participation statement. (See membership page)
3.5. Family members under the age of 18 attending any indoor or outdoor meet, must be under the direct supervision of their parent, legal guardian or an adult member nominated by them.
3.6. Adult members acting in loco parentis supervising children (under 18) must first obtain a signed parental consent form.
4.1. The management of the Club will be entrusted to the Club Committee hereinafter referred to as the Committee.
5.1. The elected officers of the Club will be:-
President, Secretary, Treasurer, Training Officer, Youth officer and Newsletter Editor,
Hereinafter referred to as the Officers.
5.2. Voting for the election of Officers shall be conducted by all members present at the Annual General Meeting (AGM).
5.3. No officer will serve for a term longer than one year without offering him/herself for re?election.
6.1. The President will normally preside at and chair all meetings of the Committee and will be responsible for reporting to the Membership at the AGM.
6.2. The Committee will be composed of the Officers of the Club plus up to two elected members from the Club Membership.
6.3. The Club Secretary will be responsible for all correspondence relating to club affairs and for calling committee meetings, and the production and distribution of minutes from these meetings. The Secretary will also be responsible for calling the AGM and any necessary Extraordinary General Meetings (EGM) and will give at least 30 clear days notice of such a meeting and its agenda by post.
6.4. The Treasurer will be responsible for the collection of subscriptions and will account for any other income and expenditure made on behalf of the Club.
6.5. The Committee will have the power to co?opt additional non?voting members.
6.6. A quorum for a meeting of the Committee will be 50% of the elected voting members.
7.1. The Committee will have the power to set subscription levels on an annual basis.
8.1. The Committee will have the power to set Club rules.
9. Amendments to the Constitution
9.1. This Constitution may be amended by a postal vote of all members where such amendments receive a clear two thirds majority vote or, alternatively, by a similar vote at the AGM or a specially called EGM.
10.1. This Club can be dissolved by two thirds majority vote carried out in accordance with Article 9 whereupon the Committee will arrange to discharge any assets equally amongst the Members. Any liabilities at the time of dissolution shall be the joint responsibility of all Members.
Pembrokeshire Climbing Club Rules
1.1. There are two types or membership:
1.1.1. Adult open to anyone 18 years of age or over.
1.1.2. Family open to any family with children, or married couples.
1.2. Membership is due annually on January 1.
1.3. Attention of members is drawn to the Clubs constitution section 3 regarding membership.
2. Annual General Meetings (AGM)
2.1. The AGM will be held annually in October.
2.2. At the AGM the following business will be conducted: -
The Annual Report.
Publication of Accounts.
The Election of Officers.
Alteration of Rules.
Any Other Business (see section 2.3).
2.3. Any Other Business must be passed to the Secretary, in writing, not less than 21 days prior to the AGM.
2.4. Family members under the age of 18 are not entitled to vote at AGM.
3.1. The club will not accept liability for any injury, loss or damage to members or third parties, their property or equipment.
See also ourChild Protection Policy